Edenham, Grimsthorpe, Scottlethorpe and Elsthorpe

Draft Minutes Annual Parish Council Meeting 13th July 2026

Present: Parish Councillors: Mrs P Cranfield (Chairman), Mr A Wilson, Mrs A Treacy, and Mrs E Unwin.

In Attendance: Mrs Carole Sands (Parish Clerk).

Public Open Forum : As there were no members of the public present at the meeting, the Chairman closed the open forum.

National & District Council Updates: Not in attendance

Commencement of the Parish Council Meeting

                           2627/2/1          Apologies for Absence: Mr D Hawes (Vice Chairman).

2627/2/2  Approval of the Minutes: It was RESOLVED to approve the minutes of the annual Parish Council meeting 5th May 2026 as a true and accurate record. Proposed by Councillor Mrs E Unwin and seconded by Councillor Mrs A Treacy.

                           2627/2/3          Request for Dispensation: None requested.

                           2627/2/4          Declaration of Interest: Councillor Mr A Wilson agenda item  2627/2/8

                           2627/2/5          Parish Clerk & Councillors Update from Previous meeting:

                         2/5/1 Councillor Vacancy: We now have two vacancies following the resignation of Councillor Mrs M Avis in May 2026. The positions continue to be advertised on the Parish Council                                   website etc. Any resident interested in becoming a Councillor is asked to contact the parish clerk via email: Edenham.pc@gmail.com

                         2/5/2 Community Street Cleaner Position:  Resident, Mrs J Bradley has kindly agreed to take on this position. Parish Clerk asked to progress the necessary paperwork and salary                                     payments on to the HMRC PAYE system.

                           2627/2/6          New Parish Council Matters:

2/6/1 Email addresses: Costs were shared with the members prior to the meeting, Parish Clerk asked to gain answers to the questions raised and feedback at the meeting in September.

2627/2/7  Play Area: The annual inspection by ROSPA is booked in for August 2026. The internal inspection noted that due to the continued dry weather gaps have appeared around some posts, however, they are not considered to be a safety issue at this time, monitoring to continue. The members agreed that we wait for the ROSPA report  before any further actions are taken in relation to the removal of the trim trail.

2627/2/8   Village Hall: There has been on news on the lease document from Grimsthorpe Estate.

2627/2/9   Planning Matters: There was no new applications to discuss, notification was received for a property on School Lane, however, this did not require full planning consent.

2627/2/10   Financial Matters: The income was noted by the council members, the accounts and bank statements were checked and signed by Councillor Mr A Wilson.

                                                        2/10/1 SKDC Street Cleaning Grant               £463.32

2627/2/11 Financial Matters: It was RESOLVED by the Parish Council Members to accept the expenditure as detailed below.

                              2/11/1 Church Maintenance grant              £350

                              2/11/2 ROSPA                                              £83.00 + VAT

2627/2/12 Financial Matters: The members noted the bank account balances up to 30th June 2026. The accounts, invoices and bank statements were checked by Councillor Mr A Wilson and signed as an accurate record. 

                                                        2/12/1 Community Account                               £5714.23

                                                        2/12/2 Business Savings Account                   £ 502.17

2627/2/13  Parish Council Policies & Procedures: The members agreed that the Parish Clerk progress with the updated standing orders and financial regulations.

2627/2/14  Correspondence: Various have been forwarded to the Parish Councillors prior to this meeting. No further discussions were required on any of these items.

                           2627/2/15  Next Meeting Date: 8th September 2026

There being no other agenda items to discuss the chairman closed the meeting at 8:15pm