Policies and Procedures

Transparency Code - Information Held March 2026

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only.
Who’s who on the Council and its Committees	Website or hard copy	Free*
Contact details for Clerk to the Parish and Council members (named contacts where possible with telephone number and email address (if used)	Noticeboards, Website, hard copy	Free*
Location of main Council office and accessibility details	Not applicable (no office building)
Staffing structure	Not applicable (only one employee)
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum
Annual return form and report by auditor	Website or hard copy	Free*
Finalised budget	Website or Hard copy	Free*
Precept	Website or Hard copy	Free*
Borrowing Approval letter	Not applicable
Financial Standing Orders and Regulations	Website or hard copy	Free*
Grants given and received	Website or Hard copy	Free*
List of current contracts awarded and value of contract	Hard Copy (If applicable)	Free*
Members’ allowances and expenses	Not applicable
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)	Hard Copy	Free*
Annual Report to Parish Meeting (current and previous year as a minimum)	Website or Hard Copy	Free*
Quality status	Not applicable
Information to be published	How the information can be obtained	Cost
Neighbourhood Plan – Adopted the Local plan for Bourne	SKDC Website	Free*
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Noticeboard, Website or hard copy	Free*
Agendas of meetings (as above)	Website or hard copy	Free*
Minutes of meetings (as above) – N.B this will exclude information that is properly regarded as private to the meeting.	Website or hard copy	Free*
Reports presented to council meetings – N.B this will exclude information that is properly regarded as private to the meeting.	Hard copy	Free*
Responses to consultation papers	Website or hard copy	Free*
Responses to planning applications	On local planning authority portal or hard copy	Free*
Bye-laws	Not Applicable
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Code of Conduct Policy statements	Website or hard copy Website or hard copy Website or hard copy Website or hard copy	Free* Free* Free* Free*
Information to be published	How the information can be obtained	Cost
Policies and procedures for the provision of services and about the employment of staff: Policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Complaints procedures (including those covering operating the publication scheme)	Not held Not held Not held Website Website or hard copy	Free* Free* Free* Free*
Records management policies (records retention, destruction and archive)	Website or hard copy	Free*
Data protection policies	Website or hard copy	Free*
Schedule of charges (for the publication of information)	Website or hard copy	Free*
Class 6 – Lists and Registers Currently maintained lists and registers only
Any publicly available register or list	Hard Copy	Free*
Assets Register	Website or hard copy	Free*
Disclosure log (indicating the information that has been provided in response to requests)	Not Held	Free*
Register of members’ interests	Website or hard copy	Free*
Register of gifts and hospitality	Not Applicable
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
Parks, playing fields and recreational facilities	Website or Hard Copy	Free*
Seating, litter bins, memorials and bus shelters	Website or Hard Copy	Free*
A summary of services for which the council is entitled to recover a fee, together with those fees	Hard Copy	Free*
Information to be published	How the information can be obtained	Cost
Additional Information Information that is not itemised in the lists above
Information that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.	On application	Free*

Schedule of Charges:

This describes how the charges have been arrived at and should be published as part of the guide.

*Most information is available free of charge on our website. Where the document is not available online. Where a hard copy is requested below are our standard charges for printing and posting.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per A4 sheet (colour or black and white)	Actual cost of paper/ink*
	Postage	Actual cost of Royal Mail 2nd class
Statutory Fee	Where relevant	In accordance with relevant legislation

Contact Details Website: http://edenham.parish.lincolnshire.gov.uk

Post: Clerk to the Parish c/o 14 Scottlethorpe Road, Edenham, Bourne, Lincolnshire PE10 0LN

Email: Edenham.pc@gmail.com

Telephone: 07913912137

This information was reviewed and approved at the Parish Council meeting 10th March 2026 Agenda item 7/108/2