Parish Council Meeting 10th September 2024
Minutes of the Annual Parish Council Meeting: 10th September 2024
Present: Parish Councillors: Mrs P Cranfield (Chairman), Mr A Wilson, Mr D Hawes (Vice Chairman), Mrs M Marshall.
In Attendance: Mrs Carole Sands (Parish Clerk).
1. Public Open Forum : As there were no members of the public present at the meeting, the Chairman closed the open forum.
1.1 Lincolnshire County Council & South Kesteven District Council update: Not in attendance.
2. Commencement of Parish Council Meeting
2.1 Apologies: Apologies were received and accepted for Councillor Mrs M Avis & Mrs A Treacy.
2.2. Approval of Minutes: It was RESOLVED to approve the minutes of the Parish Council meeting 9th July 2024 as being a true and accurate record. Proposed by Councillor Mr A Wilson & Seconded by Councillor Mr D Hawes. The minutes were signed and dated by the Chairman, Councillor Mrs P Cranfield.
2.3 Parish Councillor Vacancy: The Parish Council are now in the position to Co-opt for the vacant position, this is advertised on Parish Council notice board. If any local residents are interested in joining the Parish Council please contact the Parish Clerk to find out more details. Email address - Edenham.pc@gmail.com
3. Request for Dispensation: None requested
4. Declaration of Pecuniary Interest: None requested
5. Parish Clerk and Councillors update from previous meeting.
5.1 Councillor Email Addresses: The costs to purchase a domain (via Google) is £10 this allows for up to nine email addresses. The Members RESOLVED to accept this cost, Parish Clerk to progress.
5.2 Flooding Main Street Edenham: Councillor D Hawes, no further update available at this time.
5.3 Parking Coal Yard: It has been agreed with Grimsthorpe & Drummond Castle Trust Ltd, that a semi permanent solution be implemented rather than using stones which get moved out of place. The Members RESOLVED to progress this solution.
6. Play Area Information:
6.1 Internal Inspection: No update available from Councillor Treacy.
6.2 Annual ROSPA Inspection Report: The report (August 2024) has been distributed to the Parish Council. The Members noted the findings and agreed that a full site inspection should be undertaken on 16th September (at 6pm) to formulate an action plan for points raised in the report.
7. New Council Matters:
7.1 Drains Along A151: Prior to the meeting the Parish Clerk circulated a report to the Parish Council Members and Lincolnshire County Council (LCC), Councillor Mr M Hill in relation to the condition of the drains along the A151 from Copy Lawn Farm to Scottlethorpe Road junction. The report confirms that the majority are full of debris which could potentially prevent rain water from flowing into them. The Members noted the report, Parish Clerk to contact Councillor Mr M Hill (LCC) for an update on how they are going to resolve the issues.
7.2 Parish Clerk Holidays: Holidays booked in March 2025 will impact the planned meeting on 11th March 2025. The Members RESOLVED to postpone the meeting until 8th April 2025.
7.3 Parish Council Christmas Carol Event: The Parish Clerk made the Members aware that a local resident had made contact stating that the Landlady, Five Bells Public House is willing to hold the Carol singing event in the pub garden, where food and drink facilities would be available. Following discussions the Members unanimously agreed that the event format and location continue as in previous years in order to keep its identity as a Parish Council event with mulled wine and mince pies being served.
7.4 Parish Council Costs & Salaries: Parish Clerk raised awareness of HMRC rules for Home Working and changes to minimum wages. The Members noted this, Parish Clerk to confirm any additional costs at the next meeting.
8. Village Hall Lease: The Parish Clerk contacted Grimsthorpe & Drummond Castle Trust Ltd, Agent Mr Coups for a progress. Mr Coups is waiting for the final document and when available this will be sent out to the relevant people.
9. Planning Matters: S24/1353 Grimsthorpe Castle Estate Ltd, Conversion of cycle store to a Farm Shop. The Parish Council noted the application and do not propose to enter any representations with regard to the application.
10. Financial Matters:
10.1 Receipts: Nothing to report
10.2 Expenditure: (Paid July & August) Members noted the expenditure below (as agreed at the meeting on 9th July 2024).
Play Area Refurbishment: Final 50% cost: £2035.18 inc VAT
The total invoice for £4070.37 (inc VAT) has now been paid in full
(Expenditure to be agreed at this meeting) It was RESOLVED to accept the expenditure as detailed for September & October).
Annual Inspection Play Area: ROSPA £93.60 inc VAT
Parish Council Admin Costs: (Folders, plastic wallets) £6.20
HMRC PAYE & Salaries 2nd Qtr estimated £422.66
Internal Audit fee (Half year) estimated £100
Parish Council Admin (Plastic Boxes) estimated £15 for two
10.3 Bank Reconciliation Report: It was RESOLVED to approve Bank Reconciliation
Treasurers Account: £3,531.39 (to 10th September 2024
Business Account:£495.66(to 10th September 2024)
10.4 Parish Council Asset Register: The Members RESOLVED to accept this document.
11.0 Parish Council Policies & Procedures: The Members RESOLVED to accept the updated documents as listed below. Parish Clerk to publish on the Parish Council websit.
11.1Complaints Procedure
11.2 Social Media Policy
11.3 Social Media & Electronic Policy
11.4 Data Protection Policy
12.Correspondence: Members noted the general correspondence circulated for information since the July meeting.
·South Kesteven District Council - Contaminated Land Consultation
·Affordable food hub launches in South Kesteven to help people on a budget
·Town and Parish Council newsletter July 2024
·Leader of SKDC - Drop in sessions 14th October in Bourne Council Offices
·Local Nature Recovery Strategy for Greater Lincolnshire
·Invitation to Parish/Town Council Forums 2024
13. Next Meeting: 12th November 2024, 7:30pm at Edenham Village Hall.
There being no other business the Chairman closed the meeting at 8.05pm
Minutes posted 17th September 2024