Parish Council Meeting 16th May 2023

To all Council Members of Edenham, Grimsthorpe, Elsthorpe and Scottlethorpe Parish Council. You are hereby summoned to attend a meeting of the above-named Council to be held in Edenham Village Hall, Church Lane, Edenham on Tuesday 16th May 2023,commencing at 19:30 hours. The business to be transacted at the meeting is as follows:

The  Annual Parish meeting will take place prior to the Annual Parish Council Meeting


Annual Parish Meeting Agenda - Commencing at 19:30 hours.

1.            Approval of Minutes: For Annual Parish Meeting 2022

2.            Matters Arising: If applicable

3.            Public Forum: As required.


Annual Parish Council Meeting Agenda - Commencing at 20:00 hours.

1.    Acceptance of Office

1.1.  Declaration of Pecuniary Interest forms: - To be completed.

1.2.  Election of Officers: Chairman & Vice Chairman - Acceptance of Office forms

2.    Public Open Forum - A period of 20 minutes when members of the public may ask Councillors questions or make short statements to the Parish Council. Any new items will be added to the next Parish Council meeting.

2.1.  Lincolnshire County Council update from Councillor Mr M Hill (5 minutes if in attendance)

2.2.  South Kesteven District Council update from Councillor Mr N Robins (5 minutes if in attendance)

3.    Commencement of the  Annual Parish Council Meeting

3.1.  Apologies - If applicable

3.2.  To approve as a true record the minutes of the previous meeting 14th March 2023.

4.    Request for dispensation: If required

5.    Declaration of interest: If required

6.    Parish Clerk and Councillors update from previous meeting.

6.1 Community Street Cleaning grant: Parish Clerk

6.2 TRS Building Grimsthorpe: Parish Clerk

6.2 Christmas Tree & Carol Singing: Cllr Cranfield

7.    New Meeting Matters.

7.1 Parish Clerk Position

8.    Play Area Information.  

8.1.  Internal inspection report: Cllr Treacy

9.    Planning Matters.

9.1.  New applications: If applicable

9.2.  Planning Query:  S22/1360 Randall’s Farm (Agric Linc)

10.  Financial Matters

10.1.   Receipts - Annual Precept & Street Cleaning

10.2.  Expenditure

           LALC Membership & Training Fee (agreed March meeting) Total Paid £194.22  (Cost in 2022 £187.14)

           Zurich Insurance Policy £345.95 (Cost  2022 £317.63) (Due 1st June 23)

           Street Cleaning Salaries 1st Qtr (Due End June 23) Remains as per grant.

           Parish Clerk 1st Qtr (Due End June 23) As agreed in budget.

           HMRC PAYE 1st Qtr (Due End June 23)

10.3     Bank Reconciliation Report

10.4    Annual Accounts/Internal Audit - Chairman to sign off accounts if accepted.

10.3.   AGAR Exemption Certificate 

10.4.   AGAR Section 1 - Governance Statement for approval

10.5.   AGAR Section 2 - Accounting Statements for approval

11.  Correspondence: If applicable

11.1 LALC: Council nominations

11.2 Spring Wells Medical Equipment Charity: Ambassadors

Next Meeting Date - 12th July 2023 at 19:39 hours


Agenda posted 9th May 2023 by the Parish Clerk