September 2019 Parish Council Meeting Minutes
Minutes of the Edenham Parish Council Meeting Held in Edenham Village Hall on Tuesday 10th September 2019 @ 7:30 pm
Present:Cllrs: Mrs A Whadcock, Mr R Biggs (Chairman), Mr A Wilson, Mr A Martin, Mr D Bradley, Mr L Clayton (secretary).
Apologies:Cllrs: Mrs P Cranfield, Mr T Clarke, Cllr M Hill(LCC), Cllr N Robins(SKDC).
2019/20 1.0 Open Forum
As there were no members of the public present the chairman closed the Open Forum and opened the Parish Council Meeting
2019/20 2.0 Parish Council Meeting
2019/20 3.0 Minutes of last meeting:
Read. Cllr Whadcock proposed, seconded Cllr Wilson, that the minutes be signed as a true record. Agreed.
2019/20 4.0 Requests for Dispensations, none requested.
2019/20 5.0 Declarations of Interest, none requested.
2019/20 6.0 Update from Previous Meeting
i. Cllr's Report - Cllr Biggs; Drainage gullies cleared along School Lane & Main Street, Edenham. Cllr Wilson; footpath along A151 at Grimsthorpe Nursery Corner badly overgrown. (report to SKDC 'Big Clean' team).
ii. Street Cleaning, Ongoing - no major issues following Music Festival at Grimsthorpe.
iii. SID - equipment re-located to Edenham - (Copylawn Farm).
iv. Play Area Matting. Awaiting contractor to repair damaged matting.
v. River Warden Training - Cllr Biggs, Mr C Howes & L Clayton completed training - monitoring of East Glen to commence & data input to Welland River Trust.
2019/20 7.0 Planning
i. Application S19/1391 - Canopy Ext industrial building 'Agrilinc' Scottlethorpe - no comment/objection.
ii. S19/1217 Determination by Telecoms Code Systems Operators - Mobile Mast School Lane, Edenham - Granted 29 Aug 2019
2019/20 8.0 Financial Matters
i. Cheque signed prior to meeting: SKDC - Election costs - £76-50p
ii. a. HMRC - PAYE 2nd Qtr 2019/20 - £78.60p
b. Mr L Clayton - Salary 2nd qtr 2019/20 -£314.14p
iii. Secretary reported; 2018/19 Annual Governance and Accounting Review complete - no reports from the External Auditors.
2019/20 9.0 Play Area:
Secretary reported - Play area due annual safety inspection - agreement that this order be placed
2019/20 10.0 Annual Maintenance Grants
i. Edenham Churchyard - Cllr Martin proposed, seconded Cllr Wilson that £300 be granted for the year 2019/20 agreed.
ii. Edenham Village Hall - Cllr Biggs proposed, seconded Cllr Bradley that £400 be granted for the year 2019/20. Agreed. Cheques signed - secretary to request details of how money will be spent along with a brief statement of the Village Hall's financial status from the Village Hall Committee.
2019/20 11.0 Clerk's Retirement:
Secretary reported that he intends to retire from the post of clerk/RFO with effect from April 2020 at the latest. Chairman presented a draft Job Description/Vacancy notice for the members to consider prior to its publication
2019/20 12.0 Parish Xmas Tree
It was agreed that the secretary write to Grimsthorpe Estate seeking availability of a Xmas tree for the parish again this year. It this is successful it is planned to have the Carol Singing event on Thursday, 12th December at 6:30pm. Further planning at next meeting.
2019/20 13.0 Correspondence:
Various correspondences were studied
2019/20 14.0 Other Business
Cllr Martin reported; Untidy condition of grass verge and hedges by phone kiosk in Grimsthorpe and that several road signs throughout the parish are becoming obscured by hedges/trees that have not been trimmed back by landowner/tenants. Report to Grimsthorpe Estate.
Cllr Biggs reported; He has invited a representative of LCC Onlincolnshire Broadband Programme to brief meeting on the 'Broadband Gigabit Voucher Scheme' to the meeting in November; The recent 'Fordidden Forest' Music Festival held at Grimsthorpe has been successful with little disruption to local traffic etc.
2019/20 15.0 Next Meeting
The next meeting of Edenham Parish Council will take place on Tuesday, 12th November 2019 in Edenham Village Hall commencing at 7:30pm. (Charity Trustee Meeting to follow).
With there being no further business the Chairman closed the meeting at 9:10pm.